Archive for the ‘Program Management’ Category

How Government Contractors Should Prepare For a Possible Government Shutdown

Wednesday, September 23rd, 2015

Rumors have been flying about a possible government shutdown coming on October 1st. While no one knows for sure whether the government shutdown will come to fruition, it is still wise for government contractors to establish a plan for what they will do in the case of a shutdown. Read on for ideas of what all contractors should do to prepare for a possible government shutdown.

government-shutdown

Smart contractors should create a plan for how they will weather a possible government shutdown.

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Why Federal Agencies Should Entrust Program Management to Local Contractors

Thursday, September 17th, 2015

 Over the past decade, the movement to spend money locally has taken off. From locally grown produce to coffee that was roasted in your own neighborhood, consumers are becoming more and more concerned with ensuring that the money they spend benefits their community. While the Federal government has been a little slower to catch on, there are many reasons why government agencies should leave program management to local contractors. Read on to learn why Federal agencies should entrust their program management to local government contractors.

program-management

Trusting program management to local contractors is a smart move.

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Effective Program Management from DHA

Thursday, February 5th, 2015

 

Program management is an essential component of the operations of both public and private agencies. From strategic planning and analyses to production of deliverables, program management covers every facet of an operation. As such, you need to design a program that meets the needs and goals of your organization.

 

DHA is highly experience in program design and management for both public and private organizations. Our services include not only program and project management, but also acquisition management, accounting, and performance of administrative tasks. Learn more below about how we can help you build the successful program you need to reach your goals.

 

Program and Project Management

 

Program management involves the synthesis of a large number of interests in order to create a unified and driving force to build a successful operation. This is no easy task, and requires a significant amount of time, resources, and dedication to achieve. Our services run the gamut from initial planning to deliverable review, earned value management reporting, and life cycle management. You can learn more about more specific program management topics in the following blogs.

 

Program governance

 

Program planning

 

Program management hierarchy

 

Program infrastructure

 

Program finances

 

Acquisition Management

 

Government contracts are a huge driver of growth across many sectors of the economy. DHA has the experience to help you navigate the complex sphere of federal acquisitions and bid on the contracts you need. And once you’ve been awarded those contracts, we continue to assist with post-contract management, including documenting vendor performance and tracking contract expenditures.

 

Accounting

 

A strong understanding of the federal accounting and budget policy is what DHA brings to the table. We provide everything from background research to execution of complex financial documents tailored for the needs of your organization. From OMB 300 documentation to voucher examiners, we can cover all of your accounting needs.

 

Administrative Tasks

 

Administrative tasks are an essential component of the everyday functions of an organization. While the big ideas may get all the attention, its the small administrative tasks that bring teams together to make them happen. From scheduling and correspondence to meeting minutes and travel arrangements, DHA can assist with all of your administrative needs.

 

program planning

 

To learn more about our program management services, contact DHA today. An award-winning management consulting and contracting firm primarily serving federal, civilian and defense agencies, DHA group supports clients’ mission-critical work by delivering expert professional services. Follow us on social media on FacebookLinkedInTwitter or Google+.

 

Private Sector Program Management from DHA

Thursday, January 8th, 2015

 

In addition to working with the public sector, DHA also works with private sector enterprises to provide them with program management services. We can customize our services to meet the individual needs of your enterprise and produce results with comprehensive services that create the deliverables you need. Learn more about private sector program management from DHA in our blog.

 

Private Sector Program Management

 

Program Management

 

From strategic planning and market studies and analyses to contract strategies and deliverables review, our program management services cover the full scope of needs of your enterprise. Our services are designed to organize and consolidate the operations of your enterprise into a cohesive unit, one that works efficiently to produce deliverables on schedule.

 

Acquisition Management

 

Private enterprises seeking to obtain government contracts can make use of our acquisition management services. From creation of pre-award documents to assistance with post-award contract management, we can assist you with your acquisition needs at every step of the process. Our experience in Federal acquisitions will help you obtain the contracts you need to grow your business.

 

Accounting

 

Documenting the financial operations of your organization is essential. DHA takes a hands-on approach, assisting you with research, preparation, and execution of financial statements. We prepare all relevant financial documents, and provide budget analysis, auditing services, and accounting statements, among other services.

 

Administrative

 

The administrative needs of private sector enterprises are vast in scope, and are absolutely necessary for the day-to-day functioning of operations. We take care of administrative tasks so our clients can use this time for more intensive operations. From drafting correspondence to inventory tracking, we handle all of your business’ administrative needs.

 

 

acquisition management

 

To learn more about private sector program management, contact DHA today. An award-winning management consulting and contracting firm primarily serving federal, civilian and defense agencies, DHA group supports clients’ mission-critical work by delivering expert professional services. Follow us on social media on FacebookLinkedInTwitter or Google+.

Government Program Management from DHA

Thursday, December 4th, 2014

 

If you’re in need of program management for a government program, DHA can help. Our extensive experience in program management allows us to design a customized operation structured to meet the goals of your organization. Learn more about our services, how programs are managed, and how you can benefit with the help of DHA in this week’s blog.

 

Government Program Management

 

Services

 

Our program management services cover every facet of the program process. Our services include:

-Strategic Planning

-Configuration Management

-Schedule

-Risk Management

-Budget

-Expenditure Tracking

-Requirements Definition and Analysis

-Market studies and analyses

-Cost benefit analyses

-Mission needs statements

-Concepts of operations

-Statements of work and objectives

-Detailed technical evaluations of methods and products

-Contract strategies and acquisition planning

-Deliverables review and earn

 

How Program Management Works

 

Program management is the synthesis of a number of separate interests which are united in their common goal of the success of a program and the creation of required deliverables.

 

Program governance is the head of the program. The governance structure is designed to facilitate the alignment of the interests of many groups into a unified vision.

 

Program planning is the blueprint of the program. The planning stages involve creation of the program and building from a strong foundation to develop a complex and large-scale program.

 

The hierarchy of program management is designed to ensure that the program is operating in the most efficient manner possible. Efficiency is key in producing deliverables on schedule.

 

Naturally, for the program to run efficiently, it must have a successful infrastructure. This forms the backbone on which the program is integrated.

 

And of course, the financial needs of the program must be met at all times.

 

government program management

 

To learn more about government program management, contact DHA today. An award-winning management consulting and contracting firm primarily serving federal, civilian and defense agencies, DHA group supports clients’ mission-critical work by delivering expert professional services. Follow us on social media on FacebookLinkedInTwitter or Google+.

 

How Program Management from DHA Creates Results

Friday, October 17th, 2014

 

Large-scale programs require a comprehensive approach to management that is geared towards results. Each component of program management, from program governance, to infrastructure and planning is essential in ensuring that the program meets its goals. DHA offers strategic program management for your operation designed to meet the goals of your organization. From federal agencies to civilian enterprises, program management is essential for the success of your operation.

 

Program Management from DHA

 

Our comprehensive program management services cover every facet of your program. From strategic planning and conceptualization, to cost benefit analyses, to acquisition planning and management and deliverables review, we use our extensive experience in project management to create the results you need. We provide:

 

-Strategic Planning

-Configuration Management

-Schedule

-Risk Management

-Budget

-Expenditure Tracking

-Requirements Definition and Analysis

-Market studies and analyses

-Cost benefit analyses

-Mission needs statements

-Concepts of operations

-Statements of work and objectives

-Detailed technical evaluations of methods and products

-Contract strategies and acquisition planning

-Deliverables review and earn

 

Learn More About Program Management

 

Learn more about program management in our blogs.

 

-Learn how program governance works to align the many interests of a program into a unified vision.

-Learn how to the hierarchy of program management works to ensure a strategic approach.

-Learn how the financial needs of a program are managed relative to the goal of the program.

-Learn how the complex parts of a program are incorporated into the program’s infrastructure.

-Learn how program planning builds the program from the ground up and refines it into a smooth running operation.

 

 

program management infrastructure

 

An award-winning management consulting and contracting firm primarily serving federal, civilian and defense agencies, DHA group supports clients’ mission-critical work by delivering expert professional services. Follow us on social media on FacebookLinkedInTwitter or Google+.

An Overview of Program Management

Thursday, August 28th, 2014

 

Over the course of the past few weeks we’ve discussed the various aspects of program management, how they differ from project management, and how they fit together to create a cohesive whole. This week, we’ll summarize what we’ve discussed in our recent blogs to provide a basic overview of program management.

 

An Overview of Program Management

 

Program Governance

 

Program governance is the top of the management structure. Program governance is the task of aligning the many diverse interests and strategic directions that comprise a program into a single vision and direction. Program governance must define roles and powers of the many actors in the program so that they may execute their roles and use their powers in a way that contributes effectively to the end goal of the program.

 

Program Management Hierarchy

 

The hierarchy of program management is the structure of the top layer of governance of the program. The general hierarchy are the program sponsors/steering committee, the program manager/director, and the project manager. The steering committee defines the business and IT strategy of the program and determines how this will integrate with the business strategy of the enterprise as a whole.

 

Financial Program Management

 

The financial needs of a large program are diverse and complex. The Chief Financial Officer of the program takes a leading role in managing the program’s finances. He or she must define the goal of the program’s financial operations relative to the overall goal of the program, as well as justify and modify financial practices as necessary.

 

Program Infrastructure

 

The glue that holds the entire thing together, a program’s infrastructure is incredibly complex. The Program Management Office (PMO) is tasked with creating and maintaining the infrastructure of the program and ensuring that it continues to meet the needs of the program as a whole. The number of tasks that fall within this overarching goal is very large, and includes everything from resources coordination to budget administration and procurement, to training of staff.

 

Program Planning

 

Program planning is the process of building from the ground up the necessary projects that will comprise the program, integrating them into the program, and reviewing this integration to ensure it is as efficient and consistent as possible.

 

program governance

 

To learn more about program management, contact DHA Group today. An award-winning management consulting and contracting firm primarily serving federal, civilian and defense agencies, DHA group supports clients’ mission-critical work by delivering expert professional services. Follow us on social media on FacebookLinkedInTwitter or Google+.

 

How Program Planning Works

Thursday, August 21st, 2014

 

Program planning is the foundation of a solid program. Proper planning gives a program the best chance of success, delivery as anticipated, and meeting time requirements. The right amount of attention must be given to program planning in order for it to be viable. Investing time in program planning is an essential part of all program management strategies. Let’s take a look at the basic concept behind program planning and what it strives to achieve.

 

Program Planning

 

Individual Projects

 

Program planning begins with the planning of individual projects that comprise the program. This involves allocating and distributing resources, coming up with a time frame, and the other basic tenets of project planning. Because these projects each have a more narrowly defined focus, more micromanagement is necessary in this initial stage.

 

Bringing Projects Together

 

The second phase of planning involves bringing all of these individual projects together and making them a part of the program as a whole. Because the scopes of some projects may overlap, this usually involves a second round of planning for these projects in order to more efficiently integrate them into the program. As a result, resource allocation and schedules will necessarily have to be adjusted.

 

Program Planning

 

The third stage of program planning is essential to program success. This stage takes a more macro view of the projects, which now have been aligned to the goal of the program. It looks for any inconsistencies or areas where problems could potentially arise. It gives a holistic view of the program and how the various projects work together, and provides a easy to digest view of this for program managers.

 

program planning

Program management hinges on the success of program plannig. To learn more about program planning and program management, contact DHA Group today. An award-winning management consulting and contracting firm primarily serving federal, civilian and defense agencies, DHA group supports clients’ mission-critical work by delivering expert professional services. Follow us on social media on FacebookLinkedInTwitter or Google+.

Source

http://www.ibm.com/developerworks/rational/library/4751.html

 

Program Administrative Infrastructure: the Program Management Office

Thursday, August 14th, 2014

A solid administrative infrastructure is essential to the success of a program. The task of program administration and management support falls to the program management office, a division of program management not found in project management. The program management office, also known by the acronym PMO, is a temporary fixture that provides administrative and management support until the completion of the program. In certain cases, an enterprise PMO may be instituted as a permanent operation, which serves programs as they come online and throughout their lifetimes. The typical PMO, however, is intended to serve a function for the time frame of the program.

 

The Function of the Program Management Office

 

Within the task of program administration, the PMO has a large number of tasks that fall under its jurisdiction.

 

Resources Coordination

 

The coordination and distribution of program resources to maintain work processes and efforts. This also involves defining the roles and goals of these work efforts within the larger context of the program.

 

Budget Administration and Procurement

 

General administration of the budget and overseeing procurement of necessary resources.

 

Training Coordination

 

Training of staff in necessary disciplines and specialized areas of expertise.

 

Communications Management

 

Administration of the communications needs of the program.

 

Additional Roles

 

These examples constitute just a few of the roles of the program management office. Additional roles include:

  • Facilities administration
  • Contracts administration
  • Technical support
  • Risk Assessment
  • Methodology and process support
  • Issues management
  • Status reporting

The Administrative Process of the PMO

 

How does the project management office go about administration of one of these roles? The following example covers the role of communications management administration.

 

First, the PMO would work with the overall program manager to determine what communications encompasses and what the needs of the program will be relative to communications. The PMO must then create a communications plan that details how the necessary communications infrastructure will be acquired, put in place, maintained, and used. Third, the PMO must see that this plan is put into action and works as intended. Throughout the program, the program management office must work with the communications director to ensure that this area is functioning as it should.

 

program management infrastructure

 

Program success hinges on the strength of the program management office and strong program administration. To learn more about program administration and the program management office, contact DHA Group today. An award-winning management consulting and contracting firm primarily serving federal, civilian and defense agencies, DHA group supports clients’ mission-critical work by delivering expert professional services. Follow us on social media on FacebookLinkedInTwitter or Google+.

 

Source

http://www.ibm.com/developerworks/rational/library/4751.html

 

Program Management Financial Practices

Thursday, August 7th, 2014

 

The financial concerns of program management are necessarily more diverse and more dynamic than those of project management. The size, scope, and long time frame of project management means that the costs will be higher, and will be associated with a larger variety of expenditures than in a typical project. Administration of a program’s financial concerns requires more depth than that of programs, will have to take into consideration both internal and external (in the case of government agencies) procedural regulations regarding financial expenditures. The Chief Financial Officer must take an active role in the process, both in the initial formative stages and throughout the duration of the program.

 

Program Management Financial Practices

 

A large variety of resources are necessary for the effective implementation and execution of a program. Labor is naturally the foremost consideration, but other resources are equally as important. Within labor, there are travel and living expenses as well as chargeback and consulting fees to consider. Hardware, software, work space, construction of new space, transportation, and the furnishing of space are all costs involved in the typical program. Executive officials must ensure that expenditures on these resources are conducted according to internal and external policy.

 

The chief executive official with regard to the financial practices of program management is Chief Financial Officer or CFO. The CFO oversees the entirety of the program’s financial operations, and as such is tasked with defining the goal of these operations in order to achieve the overall program goal, and justifying financial expenditures and practices, and modifying them as necessary. Under the CFO financial analysts crunch the numbers using financial models and keep executive staff informed of the financial status of the program at predetermined points in its lifespan. Analysts recommend any changes in course which would need to be approved by executive staff. Implementation of a financial strategy requires a fundamental understanding of the resources needed and the program’s goals, as well as any policy requirements.

 

program management financials

 

Program success hinges on the clear definition of roles, authority, decision making ability, and structure. Program governance is essential for these concepts to be delineated and actualized so that the program may reach its goals. To learn more about program governance and program management, contact DHA Group today. An award-winning management consulting and contracting firm primarily serving federal, civilian and defense agencies, DHA group supports clients’ mission-critical work by delivering expert professional services. Follow us on social media onFacebookLinkedInTwitter or Google+.